Gary Cope on Tumblr

The Importance of Creating a ‘Dark Site’

If your Web site crashed, or went down for any significant length of time, are you prepared with a remotely hosted back-up site, or what we call a “dark site?” If you are, congratulations! You can stop reading this post and go about your day. If you do not have a dark site, keep reading…

A dark site is a fully functional, branded site or blog that remains “hidden” on a separate server from your main site when everything is peachy keen. However, it is easily accessible from any computer with an Internet connection and a Web browser. It is also updated and ready to go public in the event of an emergency or if your main Web site goes down for any reason and you need to get information out to the public.

Most companies probably have secure and reliable Web site hosting, but every now and then, even the most reliable sites can have issues. Sometimes these issues are beyond the hosting company’s control, such as natural disasters. And there is always the risk of your site getting hacked, which actually happened to one of our clients. In an extreme cases, an event (good or bad) may trigger an avalanche of traffic to a company’s site that could overload the server and bring the site down. In this case, having a dark site ready to bring into the light is essential.

So, where can you host a Web-accessible dark site? There are several free services such as Tumblr, Wordpress, Blogger or Weebly. Of course, even if you have a back-up site, how are you going to let your followers know that you’re site is down and direct them to the temporary site, or what we call a “dark site?” Simple. Social media and even the traditional media - if your the public needs access to your information immediately.

Oh boy. There’s that phrase again. Social media. In addition to having a “dark site” ready in case of an emergency, your business or organization should be utilizing social media sites like Facebook and Twitter, two of most popular social networking sites on the Interwebz today.

If your Web site goes down, and you have a Twitter and/or Facebook account, you can easily notify your clients, vendors, partners and friends that your site is down and provide a link to your dark site, which by now you’ve brought into the light.

Another option is to integrate the two. Many business are using content management systems (CMS) like Wordpress to build their sites and blog. At CWI Media, however, we have a static HTML-based site, but use Tumblr to host our blog. Now, when you’re on our blog site, it looks just like our static HTML site, but should our Web server ever fail, our blog will still be active. So in our case, our dark site is actually live, but because we designed it to match our Web site exactly, you can’t tell the difference.

Hopefully your business or organization already has these continuity of operations (COOP) plans in place, but if not, I strongly recommend you add it to the agenda of your next executive team meeting. If you have questions on how to develop such a COOP plan, e-mail me at gary.cope@gmail.com.

Anti Social Media Behavior

cwimedia:

I’ve gone dark. I’m off the grid. I’ve become a ghost. Well, sort of. I am speaking, of course, about social media and the ever-increasing privacy concerns that come with posting information about your life online.

It started some time ago with Facebook and MySpace. My profiles were at one time public and anyone could see them. After getting a ridiculous number of unsolicited “friend” requests from people I didn’t know, and even some from people I actually did know, it was time to restrict access to those profiles.

I also had a accounts with, Plurk, Plaxo, SocialThing, FriendFeed, MyBlogLog, Digg, Newsvine, Reddit, Brightkite, Ping.fm and a bunch more sites. Clearly, I was on the social media overkill bandwagon. Well, no more.

In what a friend called a “scorched Earth campaign” against social media, I went through and canceled virtually all of my social media accounts, especially those that I don’t use any more. I was a bit shocked to discover that I had so many different accounts with varying degrees of personal information available to the world - some of it extremely outdated.

Here’s a partial list of the social media accounts I deleted:

• MySpace
• Digg
• Orkut
• FriendFeed
• SocialThing (bought by AOL, discontinued)
• MyBlogLog
• Squidoo
• 12seconds.tv
• Ping.fm
• Plaxo
• Brightkite
• Blogger (two blogs)
• Photobucket
• Plurk

Here’s a list of social media accounts I decided to keep, but with a restricted privacy level:

• Delicious
• Facebook
• Flickr
• Stumbleupon
• Tumblr
• Twitter
• Vimeo
• Wordpress.com
• YouTube

My Facebook is locked down pretty tight. I created multiple friend lists and restricted access to my personal date to less than 90 people, all people I trust. They are either family or friends.

Twitter is set to private and after after pruning my list of “followers,” my list is down to less than 300. So, why the sudden shift in attitude toward social media? There are several reasons, but first, why did I put all that information out there in the first place?

There was a time when I wanted my name, opinions, thoughts and qualifications out there for the whole world to see. I gloated about how I dominated the search engine results pages (SERPs) when you searched for Gary Cope. There was a time when I didn’t even show up on the first few pages. Social media was huge and niche sites were popping up left and right to cater to virtually any audience. Being a web geek and web professional, I felt an obligation to try the new “it” things as they came out.

I still have a personal blog on Tumblr, but I went through all of the nearly 1,700 posts over the last three years and took down any pictures or posts about my son. They’re still there, but are “private” and only I can see them from my admin page. Sure, they might still exist in some search engine cache file, but there’s nothing I can really do about that.

Going forward, however, I have created a password-protected Tumblr site for family and some select friends. It’s a bit of a pain, but it’s better than going completely dark. I also post to Facebook, which is where most of my friends and family are anyway, so it’s not hard to keep them updated.

The recent social media enema was long overdue. I had more accounts than I could remember and more importantly, I felt a need to get my personal info off the web as much as possible. No more pictures of me and my son. Flickr got privatized, as did Twitter and my blog on Tumblr. I no longer feel the need to let the whole world know what I am doing. The world doesn’t really care, but my friends and family do, hence why I locked the sites down.

I realize that I can’t control all of the information available on the Interweb, but I can attempt to limit it.

If you have too many social media accounts to keep track of, or you are concerned about people you don’t know having to much access to your personal information, consider a “spring cleaning,” or “scorched Earth” campaign of your own.

It can be time-consuming and tedious, but once completed, I felt so much more organized and at ease.

If you have questions, comments, suggestions and/or stories to share about your social media experiences, let me know.

Don’t abuse your personal social media brand

We all know one. A person on Twitter, Facebook or LinkedIn who abuses their status as your social media “friend” by inviting you to join Facebook fan pages every other day, sending out 500 Tweets before lunch, or even worse, sharing links to get-rich-quick schemes.

There are a couple of folks that I know in real life (IRL) and am also “friends” with on Facebook and/or Twitter. But lately, they’ve started to annoy me with their endless recommendations for fan pages and shameless self promotion. The whole thing cheapens the overall relationship and damaged their credibility.

One person in particular has become a shill, not a living breathing human being. Often times they promote worthy causes, but when I get several fan page recommendations a week, I start to tune you out.

Perhaps you are well recognized and have an established personal brand - great! Good for you. Don’t cheapen it by treating your social media friends and followers with disrespect.

Be a person. Be real. If all you do is pimp something or send invites to everyone on your friends list, that’s not how social media works. That’s how spammers work. It’s the fastest way to get un-friended and/or un-followed.

Random “I’m up way too early” Thoughts

So, an old friend reaches out to me via Facebook last year and was all excited to get back in touch. They said it had been too long and that they didn’t want to lose touch again. Yet, they never respond to any attempt at communication. Was one of my off-the-wall, politically incorrect comments? Or, maybe it’s time to prune the “friend” list again. Since I cut about 100 people, my not-so-live news feed has become much more relevant, interesting and less cluttered.

Social media is about being SOCIAL, not ignoring people you have on your friends list. And if you don’t want to communicate with your “friends” then drop them from your list - they’ll get the hint. IF they notice you dropped them. If someone drops you and you don’t notice, are you really missing out on anything? Nope.

These random thoughts are brought you by the numbers 5 and 30, as in the time I got up on a Sunday morning. #sleepfail